Executive Assistant I

About 7‑Eleven and the Role
7 Eleven is a global leader in convenience retail, headquartered at our Store Support Center in Irving, Texas. In this role, you will provide essential administrative support to our Legal Department comprised of in-house lawyers, paralegals, and other professionals, with a strong focus on matter management, legal invoice processing, and effective collaboration with teams across the business.

Key Responsibilities:

• Support legal matter management, including opening and closing matters, maintaining matter lists and databases, tracking deadlines, and helping ensure data accuracy and completeness.
• Maintain organized electronic files for matters, contracts, and other legal records, in alignment with records retention and compliance requirements.
• Coordinate and process legal invoices from outside counsel and vendors, including initial review for accuracy, coding to appropriate cost centers/matters, resolving discrepancies, and routing for approval.
• Work closely with accounting and other departments to ensure timely payment of legal invoices and adherence to company billing guidelines.
• Assist with contract workflows (e.g., routing agreements for review and approval, tracking status, coordinating signatures, and helping maintain contract logs or databases).
• Help coordinate department activities and projects, including team meetings, trainings, and cross functional initiatives with other departments.
• Provide day to day administrative support to attorneys and legal staff, including calendar management, meeting coordination, and travel arrangements.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 5+ years of administrative experience; experience supporting a legal department or professional services environment strongly preferred.
• Experience with matter management, e billing, or legal invoice processing tools is a plus.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with document management and e signature tools is preferred.
• Strong organization and time management skills, with the ability to manage multiple matters and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Demonstrated ability to collaborate effectively with cross functional partners (e.g., Finance, HR, Operations, Real Estate) and to provide high quality internal customer service.
• Proven ability to handle confidential information with discretion and professionalism.

What We Offer:

• Opportunity to support a high impact Legal team within a major global convenience retail brand based in Irving, TX.
• Competitive compensation and benefits package (health, dental, vision, 401(k), paid time off, and more).
• A dynamic, fast paced environment with opportunities to learn the business and grow your career within 7 Eleven.

#LI-TD1

If an hourly or salary range is included in this ad it represents the range 7-Eleven in good faith believes is the range of compensation for this role at the time of this posting. The Company may ultimately pay more or less than the posted range. This range is only applicable for jobs to be performed in this state. This range may be modified in the future. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, long-term incentive compensation, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

For a general description of all benefits 7-Eleven is offering in the US for the position, please visit this link.

For a general description of all benefits 7-Eleven is offering in Canada for the position, please visit this link.